Privacy Policy

Policy name:

 PRIVACY POLICY

Policy purpose
  • Sets out the types of personal data that we collect about you.
  • Explains how and why we collect and use your personal data.
  • Explains how long we keep your personal data for.
  • Explains when, why and with who we will share your personal data.
  • Sets out the legal basis we have for using your personal data.
  • Explains the effect of refusing to provide the personal data requested.
  • Explains the different rights and choices you have when it comes to your personal data.
  • Explains how we may contact you and how you can contact us.

Date agreed
(by Chief Executive  Officer)

14 April 2023

Date implemented

14 April 2023

Version control 

V1

Date reviewed

To be reviewed

Associated policies and documentation

Data Retention Policy, Cookie Policy, Legitimate Interest Assessments, and GDPR Requests for Erasure Policies

 

Who are we?

Company name: MapX Limited
Address: 8 Old Jewry, London EC2R 8DN
Telephone: 0203 781 7425
Email: support@mapx-ai.com

  • Map X is a licenced tool that enables Customers to conduct searches for potential candidates for Senior Positions, according to specified search criteria provided by the Customer.
  • Using the MapX AI technology enables Customers to identify otherwise hard to find candidates for their roles.
  • MapX facilitates the presentation of a list of potential candidates for Senior Positions based on the Customer’s selections.
  • Further statistics on Customer created candidate pools are also provided.
  • Organisational charts of companies and associated statistics on people in those companies are assembled by MapX through the Customer’s use of the Product.

What does this Policy cover?

We at MapX take your personal data seriously. This policy:

• sets out the types of personal data that we collect about you
• explains how and why we collect and use your personal data
• explains how long we keep your personal data for
• explains when, why and with who we will share your personal data
• sets out the legal basis we have for using your personal data
• explains the effect of refusing to provide the personal data requested
• explains the different rights and choices you have when it comes to your personal data
• explains how we may contact you and how you can contact us.

What personal data do we collect about you?

This individual information may include: name, number of contacts, general profile description, country location, position, workplace, education data, professional experience.

Where do we collect personal data about you from?

The following are the different sources we may collect personal data about you from:

  • Through publicly available sources. We use the following public sources:
    • World Wide Web

How and why do we use your personal data?

We collect the personal data necessary to be able to include you in a candidate pool collated in response to a specific customer role query when your skills and experience represent a match to the stated parameters of such a role. Your information is also used to provide statistics to the customer on an anonymised basis on the make-up of the candidate pool identified in this way.

If you are suitably qualified and interested in proceeding, our customers may, with your agreement, collect more information from you as you progress through the hiring process e.g. initial approach and interview stages.

How long do we keep your personal data for?

We keep your information in accordance with our data retention policy as follows:

Candidate data: 6 years

Who do we share your personal data with?

Your personal data is shared with the customer who initiates a query, to ascertain whether you might be a fit for a potential position based on their specified parameters.

What legal basis do we have for using your information?

For prospective candidates, our processing is necessary for our legitimate interests in that we need the information in order to be able to assess suitability for potential roles, and to find potential candidates.

For clients, we may also rely on our processing being necessary to enabling us to fulfil a contractual obligation to you.

What happens if you do not provide us with the information we request or ask that we stop processing your information?

If you request that we stop processing your personal data, we may not be able to identify you in a candidate pool for our customer, this will exclude you from the possibility of being contacted for potential job and career opportunities. 

Do we make automated decisions concerning you?

Based on publicly available current & previous job titles and associated skillsets and employers an automated decision is made on inclusion based on the query parameters set.

Do we use Cookies to collect personal data on you?

To provide better service to you on our websites, we use cookies to collect your personal data when you browse. See our cookie policy at mapx-ai.com/mapx-cookie-policy for more details

Do we transfer your data outside the EEA?

We may transfer your personal data to clients and partners in countries outside the EEA. These countries' privacy laws may be different from those in your home country. Where we transfer data to a country which has not been deemed to provide adequate data protection standards, we always have security measures and approved model clauses in place to protect your personal data. To find out more about how we safeguard your information as related to transfers contact us on: GDPR@mapx-ai.com

What rights do you have in relation to the data we hold on you?

By law, you have a number of rights when it comes to your personal data. Further information and advice about your rights can be obtained from the data protection regulator in your country.

Rights

What does this mean?

1. The right to be informed.

You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights. This is why we are providing you with access to the information in this Policy.

2. The right of access.

If we are processing your information you have the right to obtain access to your information, and certain other information (similar to that provided in this Privacy Policy). This is so you’re aware and can check that we’re using your information in accordance with data protection law.

3. The right to rectification.

You are entitled to have your information corrected if it’s inaccurate or incomplete.

4. The right to erasure.

This is also known as ‘the right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of your information where there’s no compelling reason for us to keep using it. This is not a general right to erasure; there are exceptions.

5. The right to restrict.

You have rights to ‘block’ or suppress further use of your processing information. When processing is restricted, we can still store your information, but may not use it further.

We keep lists of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in future.

6. The right to data portability.

You have rights to obtain and reuse your personal data for your own purposes across different services. For example, if you decide to switch to a new provider, this enables you to move, copy or transfer your information easily between our IT systems and theirs safely and securely, without affecting its usability.

7. The right to object to processing.

You have the right to object to certain types of processing, including processing for direct marketing (i.e. if you no longer want to be contacted in regard to potential opportunities).

8. The right to lodge a complaint.

You have the right to lodge a complaint about the way we handle or process your personal data with your national data protection regulator.

9. The right to withdraw consent.

If you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal data with your consent up to that point is unlawful). This includes your right to withdraw consent from us to use your personal data for marketing purposes.

 

We usually act on requests and provide information free of charge, but may charge a reasonable fee to cover our administrative costs of providing the information for:

• baseless or excessive/repeated requests, or
• further copies of the same information.

Alternatively, we may be entitled to refuse to act on the request.

Please consider your request responsibly before submitting it. We’ll respond as soon as we can. Generally, this will be within one month from when we receive your request but, if the request is going to take longer to deal with, we’ll come back to you and let you know.

How will we contact you?

We may contact you by phone, email or social media. If you prefer a particular contact means over another, please just let us know.

How can you contact us?

If you are unhappy with how we’ve handled your information, or have further questions on the processing of your personal data, contact our Data Protection Lead here:

Address: Data Protection Lead, MapX Limited, 8 Old Jewry, London EC2R 8DN
Email: gdpr@mapx-ai.com

If you are in the European Union, you may address privacy-related inquiries to our EU representative pursuant to Article 27 GDPR:

Address: EU-REP.Global GmbH, Attn: Savannah Group, Hopfenstr. 1d, 24114 Kiel, Germany
Email: savannah-group@eu-rep.global
Website: www.eu-rep.globa